What it does
Requirement by requirement
Each Ontario requirement that applies to you, matched to your adopted policy or record, with the law it comes from.
Every version
Each policy version with its dates and a fingerprint of the exact text.
Signatures
Who signed what, and when, for every policy and the handbook.
Training
Who completed which course, with the score, certificate number and expiry.
Incidents and inspections
What happened, the notices given, and the inspections done, with who, when and what.
Always current
Built from your records when you print it. Nothing to assemble the night before.
- Ontario’s rules ask you to keep records you may be asked to show: who completed awareness training, committee and inspection records, first aid records, and the dates and copies of your Employment Standards policies.
- The inspector pack puts them in one document, matched to each requirement and the law behind it.
- Every plan includes the pack for its records: HR, safety, or both with Complete.
What’s at stake
Under the Occupational Health and Safety Act, the maximum fines are $2 million for a corporation, $1.5 million for its directors and officers, and $500,000 for other individuals. Under the Employment Standards Act, a notice of contravention starts at $250 and rises to $5,000 for a third within three years. Most inspections don’t end in fines; they end in orders to fix what’s missing. The records are how you show what’s already done.
Records Ontario asks you to keep
Basic health and safety awareness training
Every worker and supervisor, as soon as practicable after they start.
O. Reg. 297/13, ss. 1–2 · Official source
Health and safety representative or joint committee
A workplace with 6 to 19 workers regularly employed needs a health and safety representative chosen by the workers. At 20 or more, it needs a joint health and safety committee.
OHSA, ss. 8–9 · Official source
First aid: a kit, a trained first aider and the Form 82 poster
Every employer covered by the WSIB: a first aid box, a certified first aider on every shift (Basic up to 5 workers on a shift, Intermediate above that), the Form 82 poster and a record of first aid given. From 200 on one shift, a first aid room.
R.R.O. 1990, Reg. 1101, ss. 1–3, 5, 6 and 8–11 · Official source
Written policy on disconnecting from work
Employers with 25 or more employees on January 1 need the written policy in place by March 1 that year.
What it must include
- A written policy on disconnecting from work that covers all employees
- The date the policy was prepared (day, month and year)
- The date of any changes made to the policy
ESA, Part VII.0.1, s. 21.1.2 · Official source
From the same rules the free audit checks, last reviewed October 13, 2026. See every requirement by size.
Common questions
What are the fines for breaking Ontario’s health and safety law?
Up to $2 million for a corporation, $1.5 million for a director or officer, and $500,000 for any other individual, under s. 66 of the Occupational Health and Safety Act.
What does a Ministry of Labour inspector look at?
It depends on the visit, but the postings on the wall, your written policies, training records, committee or representative records, and incident reports are common starting points. The posters guide covers the wall.
Sources
- e-Laws: Occupational Health and Safety Act, s. 66
- Ontario: Employment standards, role of the ministry
- Ontario: Guide to health and safety committees and representatives
This page summarizes Ontario’s rules as of October 13, 2026 for general information. It isn’t legal advice, and Prodigy Suite isn’t a law firm. Each rule links to the official source; for a specific situation, speak to an Ontario employment lawyer.
See what applies to your business
Answer a few questions and get every Ontario requirement for your size, with the law behind each one. Free, no card.